NLO

Northern Lights Operations Co. · Est. 2026

You focus on sales.
We build everything behind it.

Northern Lights Operations Co. is the operational partner serious real estate professionals build their businesses on, filling the gaps in transactions, admin, and operations so agents are free to do the one thing that actually grows a business: sell.

For every low-level task you leverage to NLO, you create the capacity for high-value work.

Get Started See What We Do
2
Core services, one partner
20+
Years operations experience
24h
Response & file turnaround
0
Fee if the TC file doesn't close
Simple, transparent pricing on both services. No retainer. No setup fee. No surprises. Get Your Rate

What We Do

Two Services. One Operational Partner.

Every hour an agent spends on paperwork, follow-up, or busywork is an hour they aren't spending on the phone, in a listing appointment, or at the closing table. Northern Lights Operations Co. exists to close that gap. We fill in the operational side of the business so agents, teams, and brokerages can put their full attention on sales.

Transaction Coordination

Contract-to-close management for every file: deadlines, documents, compliance, and communication handled from executed contract to funded closing. Flat fee per side. No fee if the file doesn't close.

See How TC Works →

Admin on Demand

Flexible, prepaid hours pointed at whatever's eating your time outside of a transaction: CRM upkeep, listing support, marketing, client follow-up, and more. Backed by weekly reporting so you always know exactly what was done.

See How AoD Works →

Transaction Coordination

Where Every Client Relationship Begins

Transaction Coordination is our flagship service and the standard by which we measure everything we build. Every file we touch is handled with one expectation: complete, accurate, and professional. Not because it is required. Because it is who we are.

Northern Lights Operations Co. manages the full administrative lifecycle of every transaction, from contract execution through closing, with the accuracy, speed, and professionalism your clients expect. Every file's status, deadlines, and documents are visible to you in real time through your NLO client portal, so there's no chasing us for an update.

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Contract-to-Close Management

Full transaction oversight from executed contract to funded closing. Every deadline tracked. Every document accounted for. Every party coordinated.

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Deadline & Contingency Tracking

Inspection, financing, appraisal, and closing deadlines monitored daily. Agents notified in advance, never caught off guard.

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Compliance Documentation

Files prepared to brokerage compliance standards, reducing review time and ensuring faster commission payouts for your agents.

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CRM Updates Post-Closing

Contact records updated in your brokerage CRM after closing, your agents' databases stay clean without them lifting a finger.

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Party Communication & Coordination

Buyers, sellers, lenders, title, and agents kept informed at every stage. Professional, timely, documented.

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Closing Preparation & File Closeout

Settlement statement review, final document collection, broker submission, and complete file archiving. Every transaction wrapped up right.

Admin on Demand

Flexible support for everything outside the transaction.

Not every hour you lose runs through a contract. CRM cleanup, listing support, marketing, follow-up calls, database management. It all adds up, and none of it sells a house. Admin on Demand is built for exactly that gap.

You purchase a block of hours and point them at whatever's actually eating your time that week. No fixed scope, no rigid task list. Just support that flexes around your business as it changes.

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CRM & Database Management

Contact cleanup, tagging, segmentation, and ongoing upkeep, so your database stays a working tool instead of a dumping ground.

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Listing Support

MLS input, showing coordination, status updates, and the administrative side of getting and keeping a listing active.

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Marketing & Content Support

Newsletters, social media scheduling, flyers, and campaign follow-through, created and shared for your approval, not published blind.

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Client Follow-Up & Nurture

Past-client outreach, check-ins, and CRM-driven nurture campaigns that keep your name in front of people without you doing the typing.

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Administrative Overflow

Whatever's piling up: scheduling, inbox triage, research, data entry. Hand it off and get the hour back.

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Weekly Transparency Reporting

A weekly report of exactly what was worked on and how much time it took, plus real-time hours balance in your NLO client portal.

Why Northern Lights Operations Co.

Beyond the Average TC

We don't just coordinate transactions. We operate as the infrastructure your business runs on.

20+ Years of Real Estate Operations Experience

We are fluent in the systems, culture, and workflows that power today's top brokerages. We don't need to be trained on your environment. We arrive ready to work inside it.

Multi-Platform Proficiency

Deeply experienced in DocuSign, Dotloop, and more. We adapt to your brokerage's platform. Whatever system your office runs on, we learn it, operate in it, and keep it current as part of every transaction.

Compliance That Protects Your Commission

Our files are built to your broker's compliance standards from day one. Faster broker review. Faster commission release. Your agents stop waiting and start earning.

Zero Risk to Try

No monthly retainer. No setup fee. No fee if the file doesn't close. Your agents pay only when they get paid. The risk is entirely ours.

Systems We Operate In
DocuSign Dotloop Google Workspace + your brokerage system

How Transaction Coordination Works

From executed contract to closed file: we handle every step.

01

Send the Contract

Agent sends executed contract; we open the file and begin processing within 24 hours.

02

We Introduce Ourselves

We reach out to all parties and begin deadline tracking immediately.

03

We Manage Every Milestone

Inspection through clear-to-close: every deadline, document, and detail handled.

04

Compliance Submitted

Compliance file prepared and submitted to broker for fast review and commission release.

05

File Closed & Archived

CRM updated, file archived, agent gets paid. We handle the complete wrap-up.

Who We Serve

Built for every level of real estate production

Brokerages

Give your agents back 10+ hours per transaction

When your agents aren't chasing documents and deadlines, they're generating revenue. We become the operational infrastructure your brokerage runs on.

Team Leads

Scale volume without scaling overhead

Add transaction capacity without adding headcount. We absorb the operational load so your team can close more without burning out.

Individual Agents

Never miss a deadline. Never chase a document.

Focus entirely on clients and contracts. Every administrative detail handled by a professional who knows your systems and cares as much as you do about closing day.

Coming Soon

What's Next

Chief of Staff on Demand: strategic support beyond the hours.

For top producers and teams who've outgrown task-based support. Chief of Staff on Demand is an ongoing operating partnership: hiring and onboarding process design, performance reviews and PIPs, business planning, systems and process design, team oversight, and high-level decision support. Because building a team is one thing. Leading it, day after day, is another, and leaders need someone to lean on too. Delivered the same way everything at NLO is: hands-on, accountable, and built around your business.

Join the Waitlist

About Us

Northern Lights Operations Co. was built by operators, for operators.

We are not a staffing agency, a software platform, or a generic support service. We are a hands-on operations partner built for real estate professionals who are serious about growth and unwilling to settle for average.

Jessica Cartigiano

CEO & Co-Founder

Jessica Cartigiano

Jessica brings more than two decades of operations experience to every business she touches, and a rare ability to see exactly what needs to be built before anyone else knows it is missing.

Her career began in the high-stakes environment of a New York City criminal defense firm, where she developed the legal precision, attention to detail, and composure under pressure that have defined her professional life ever since. In 2006 she made the leap into commercial real estate development and management, spending a decade overseeing buildings, serving hundreds of clients, and building the operational systems that kept complex organizations running.

When she transitioned into residential real estate in 2016, she brought that same standard with her. As Director of Operations and Lead Listing Negotiator for a high-producing team in Pennsylvania, she managed every listing from market-ready to closed, presenting and negotiating all contract terms on behalf of the team's top producers. Across her career she has supported hundreds of transactions and counting, bringing the same level of excellence to every file that she brought to the negotiating table.

She founded Northern Lights Operations Co. because she saw a gap no one was filling: agents and teams who were exceptional at selling but drowning in the administrative weight of running a business. NLO exists to become the operational infrastructure that serious real estate professionals build their businesses on.

She is known for her integrity, her ability to find a path forward regardless of how difficult the situation, and her belief that the details are never small. Whatever she takes on, she takes on completely.

Loyal. Precise. Built for this.

Director of Operations & Co-Founder

Gabrielle Ortiz

Known to everyone she works with as Gabby, she has spent her career doing one thing exceptionally well: building the systems that make great real estate businesses run.

With more than six years of experience in real estate operations and over 2,000 transactions coordinated and supported, Gabby brings a depth of hands-on expertise that is rare in this industry. She has served agents and teams across a wide range of brokerages and business models, giving her firsthand experience with diverse transaction processes and operational environments. As both a Transaction Coordinator and Team Lead, she has managed high transaction volume, trained and mentored team members, and built the SOPs and workflows that create consistency at scale.

Gabby's greatest strength is her ability to look at a business and immediately identify where the inefficiencies are and what needs to be built to fix them. She approaches every transaction, every process, and every client relationship with the same word in mind: intentional. Agents who work with her know they can trust her to stay ahead of deadlines, anticipate issues before they become problems, and keep every party informed throughout the process.

Originally from the Lehigh Valley, Pennsylvania, Gabby relocated to Saint Petersburg, Florida in 2023. She is experienced in Dotloop, DocuSign, Google Workspace, and a variety of CRM and transaction management platforms.

She does not see herself as someone who manages paperwork. She sees herself as an extension of every agent's team.

Intentional. Organized. Built for this.

Gabrielle Ortiz

Our Story

Northern Lights Operations Co. was not built by accident.

Jessica and Gabby came together after more than a year of working alongside each other, watching the same problem play out across the industry: agents who were exceptional at their craft but spending too much of their time and energy on the administrative weight of running a business. The solution seemed obvious. What was not obvious was finding someone worth building it with.

What they found in each other was something harder to come by than skill or experience. They found shared values, a matching standard of excellence, and a work ethic that neither was willing to compromise. Jessica brings the vision, the legal precision, and the executive experience of someone who has built and managed complex operations for two decades. Gabby brings the systems, the workflows, and the hands-on transaction expertise of someone who has coordinated over 2,000 closings and built the processes that make businesses scalable.

Together they built Northern Lights Operations Co. to be something the industry does not yet have: a true operational partner for real estate professionals who are serious about growth. Not a vendor. Not a service. A foundation.

The best real estate professionals are not the ones who do everything. They are the ones who know exactly what to hand off and who to trust with it. We built NLO for them.

Every file we touch, every deadline we track, every transaction we support is handled with the same standard: complete, accurate, and professional. Not because it is required. Because it is who we are.

Your business deserves an operational partner that takes it as seriously as you do. That is what we show up to be, every single day.

Northern Lights Operations Co.  ·  Est. 2026

Not seeing exactly what you need in black and white? Let's talk. We'll build it around your business. Let's Connect

Get Started

Ready to hand off the parts of your business that aren't selling?

Transaction Coordination, Admin on Demand, or something else eating your time: tell us what's on your plate and we'll reach out within one business day. If it's a transaction, your first file is risk-free: no fee if it doesn't close.

We'd love to hear from you.

Email

jessica@northernlightsops.com

Address

221 Skyline Dr. Ste 208/183

East Stroudsburg, PA 18301

Website

northernlightsops.com

Response Time

Within 1 Business Day

Zero Risk to Try

No monthly retainer. No setup fee. No fee if your transaction doesn't close. Your first file costs nothing if it doesn't fund. The risk is ours.